B. Appointments
Appointments to the Commission shall be made through the PCCY. Members are
appointed by the Board of Supervisors.
C. Attendance
Attendance shall be governed by the following:
1. Members shall be expected to attend all meetings of the Commission.
2. Members shall be expected to attend the entire meeting.
3. In the absence of a member who represents a group or agency, for three meetings
in a calendar year, s/he may be removed from membership and another nomination
sought from the appropriate group or agency.
4. In the absence of a member who is specified in State law for three meetings
in a calendar year, a note shall be sent to that individual and to the Board
of Supervisors.
5. A member may send a representative to a Commission meeting in his/her absence.
However, that individual does not make up for the member’s absence nor
may that individual vote on behalf of the member.
B. Other Officers
The Commission, by a majority vote, may authorize the creation and appointment
of any other officers deemed necessary to Commission business.
C. Convener
The Director of Social Services will be the “Convener.”
1. The Convener shall be responsible for ensuring the conduct of effective
meetings, communication necessary to accomplish goals and tasks, and compliance
with the State regulations.
2. The Convener shall develop the Commission agenda, in consultation with the
Chairperson and as directed by the Commission.
3. The Convener shall make arrangements for giving notice of meetings, minute-taking,
and record-keeping.
4. The Convener shall keep track of membership and attendance and shall carry
out the responsibilities of these by-laws, as directed by the Commission.
B. Minutes
Minutes shall be recorded of regular meetings of the Commission. These minutes
shall be sent to Commission members, and anyone requesting copies. Copies
of the minutes of the previous meeting shall be available at the next regular
meeting of the Commission.
C. Agenda
Items to be considered for regular meetings of the Commission shall be sent
to the Convener. The agenda for a regular meeting of the Commission shall
be sent to members in a timely manner. The agenda shall be posted according
to State law. Copies of the agenda shall be available at each regular meeting
of the Commission.
D. Public Testimony
The meetings of the Commission are open public forums.
A. Ad-Hoc Committees
The Commission, by majority vote, may establish time-limited, ad-hoc committees
to perform tasks in support of the business of the Commission.
B. Standing Committees
1. In accordance with the intent of the State and the goals of the Commission,
the Commission shall establish committees as necessary to address topics
and tasks which focus on the prevention of child abuse and neglect.
2. Standing Committees shall include, but are not limited to:
a. Public awareness committee
b. Service improvement committee
c. Training committee
3. Standing Committees shall be governed as follows:
a. The Commission may determine the need for a committee and, by majority vote,
shall establish the committee.
b. Selection of a committee chairperson may be by the committee, with approval
by the Commission, or by the Commission.
c. Every committee shall have a designated liaison who is a Commission member.
d. Each committee, subject to acceptance and adoption by the Commission, shall
develop an official purpose/definition.
e. Committees shall provide monthly written reports/notes/summaries in a prescribed
format to the Commission.
f. A committee chair, or Commission liaison, shall submit specific agenda items
to the Convener when a committee needs input from the Commission, wants to
check in on a project, or requests action of the Commission.
C. Affiliated Committees
1. In accordance with the intent of the State and the goals of the Commission,
the Commission shall identify other councils and working groups which are
focused on the prevention of child abuse and neglect and shall seek to integrate
with and support the efforts of these councils and working groups whenever
possible.
2. Affiliated Committees shall be governed as follows:
a. The Commission, by majority vote, shall establish committee affiliation.
A committee may request to be affiliated with the Commission and the Commission
may decide to accept it or not.
b. Selection of a committee or working group chairperson shall be by the committee.
c. Every committee shall have a designated liaison who is a Commission member.
d. An official purpose/definition shall be developed by each committee.
e. A committee chair, or Commission liaison, shall submit specific agenda items
to the Convener when a committee needs input from the Commission, wants to
check in on a project, or requests action of the Commission.
B. Public Awareness Forum
The Commission shall assure and/or participate in, either solely or in conjunction
with others, the organization of at least one annual public forum on the
prevention of child abuse and neglect.
C. Needs Assessment
The Commission shall work with the PCCY to perform on-going needs assessment
regarding the prevention of child abuse and neglect in Mendocino County.
B. Quorum
A quorum shall be a simple majority of the total seated members. No decisions
requiring votes of the Commission shall be conducted without a quorum present.
C. Majority Vote
Fifty-one percent (51%) of the Commission members, present and voting, shall
constitute a majority vote, provided there is a quorum.
B. Amendment
These By-Laws are subject to amendment in accordance with Robert’s Rules
of Order. The By-Laws may be amended by a two-thirds (2/3) vote of a quorum
of the Commission and subsequent approval by the Board of Supervisors, provided
that 15 days prior to the Commission meeting, the full Commission is notified
of the language of such change(s), and of the time, date and place of the intended
voting on such change(s).
HISTORY
1. Approved by the PCCY Child Abuse Prevention Commission on July 26, 2002.
2. Adopted by the Mendocino County Board of Supervisors on September 24, 2002.